Privacy Policy for Niina Gullsten Coaching
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Effective Date: February 19, 2025
Last Updated: February 26, 2025
1. Introduction
Niina Gullsten Coaching T:mi (βwe,β βus,β or βourβ) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, process, and store your personal information, particularly in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679.
By submitting your information through LinkedIn, our website, or other services, you acknowledge that you have read and understood this Privacy Policy.
2. Data Controller Information
Data Controller:
Niina Gullsten Coaching T:mi
PL 999, 42011 Yrityslokero, Finland
Contact Email: [email protected]
Website: https://niinagullsten.com
3. What Personal Data We Collect & Why
When you interact with us, we may collect the following personal data:
| Type of Data | Purpose of Processing | Legal Basis (GDPR) |
|---|---|---|
| Name | Personalization and communication | Legitimate interest (Art. 6(1)(f)) |
| Email Address | Sending requested content and follow-up emails | Consent (Art. 6(1)(a)) |
| LinkedIn Profile Information | Understanding our audience | Legitimate interest (Art. 6(1)(f)) |
| Job Title & Company | Tailoring content to professional needs | Legitimate interest (Art. 6(1)(f)) |
| Social Media Login Data (if applicable) | Account authentication, profile insights | Consent (Art. 6(1)(a)) |
| Website Usage Data (Cookies, IP address, browsing behavior) | Analytics and service improvement | Consent (Art. 6(1)(a)) |
We do not collect sensitive personal data such as racial/ethnic origin, political opinions, religious beliefs, or health data.
4. How We Use Your Data
We process your personal data for the following purposes:
1) To provide the requested resources (e.g., guides, coaching details, webinar access).
2) To send relevant emails about coaching programs, workshops, or services.
3) To improve our offerings and understand audience needs.
4) To personalize your experience with tailored content.
5) To comply with legal obligations and prevent fraudulent activities.
We never sell, rent, or share your personal data with third parties for marketing purposes.
5. How We Store & Protect Your Data
- Your data is stored securely within Kajabi (CRM), email marketing tools, and LinkedIn Ads Manager.
- We implement technical and organizational measures to protect your data (e.g., encryption, secure servers).
- Data will be retained only as long as necessary or as required by law.
6. Your GDPR Rights
As a resident of the European Economic Area (EEA), you have the following rights under GDPR:
-Right to Access β Request a copy of your personal data.
-Right to Rectification β Correct inaccurate or incomplete data.
-Right to Erasure ("Right to be Forgotten") β Request deletion of your data.
-Right to Restrict Processing β Limit how we use your data.
-Right to Object β Object to processing based on legitimate interests.
-Right to Data Portability β Obtain a copy of your data in a machine-readable format.
-Right to Withdraw Consent β Opt-out of communications or revoke consent anytime.
To exercise these rights, email us at [email protected]. We will respond within 30 days.
7. Cookies & Tracking Technologies
We use cookies and tracking technologies to enhance user experience. These include:
| Type | Purpose |
|---|---|
| Necessary Cookies | Essential for website functionality. |
| Analytics Cookies | Help us analyze site traffic and usage. |
| Functionality Cookies | Remember preferences like language settings. |
| Marketing Cookies | Used for targeted advertising on LinkedIn & other platforms. |
You can manage your cookie preferences through our Cookie Policy page.
8. Social Media Login & Third-Party Services
If you log in via Google, Facebook, Instagram, Twitter, or LinkedIn, we may collect profile data associated with that account. You can revoke access at any time via your social media settings.
We also use Kajabi, Stripe, Mailchimp, and LinkedIn Ads Manager to process user data. These services comply with GDPR safeguards (e.g., Standard Contractual Clauses (SCCs)).
9. Business Transfers & Affiliates
If our business is sold, merged, or undergoes restructuring, your data may be transferred to the new entity. If this happens, we will notify you and provide an opt-out option.
We may also share data with trusted business partners, ensuring they comply with GDPR.
10. Public User Interactions
If you share personal information in public areas (e.g., comment sections, LinkedIn posts), it may be viewed and collected by others. We are not responsible for third-party actions.
11. International Data Transfers
If data is processed outside the European Economic Area (EEA) (e.g., Kajabi, LinkedIn Ads), we ensure:
β GDPR-approved safeguards are in place (e.g., SCCs, Data Processing Agreements).
β Your data is handled securely with encryption and restricted access.
12. Data Retention Policy
We store personal data only as long as necessary:
| Data Type | Retention Period |
|---|---|
| Lead Gen Data | 12 months |
| Client Contracts | 5 years |
| Website Analytics Data | 26 months |
| Marketing & Newsletter Subscriptions | Until user opts out |
After these periods, data is deleted or anonymised.
13. Children's Privacy
Our services are not intended for individuals under 18 in the EU or elsewhere. If we discover we have collected data from a minor without parental consent, we will delete it immediately.
14. Law Enforcement & Legal Requirements
We may disclose your personal data if:
β Required by law or legal proceedings.
β Necessary to protect our legal rights or prevent fraud.
β In response to a valid government request.
If legally permitted, we will notify you before such disclosures.
15. How to Withdraw Consent & Opt-Out
You can opt out by:
-Clicking βUnsubscribeβ in any email.
-Emailing us at [email protected].
16. Complaint Process & Supervisory Authority
If you believe your GDPR rights have been violated, you may file a complaint with:
-Finnish Data Protection Authority
[email protected]
-https://tietosuoja.fi/en/home
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with an effective date.
For questions, contact us at [email protected].
